For Venues and Caterers

Know How Many Guests Will Actually Show Up

Venues and caterers need to forecast the headcount to get production right. RSVPito delivers that number in real time, right on your dashboard.

The Problem You Already Know

Producing Without the Right Headcount Is Expensive

Getting the guest forecast wrong directly affects the event and your operating costs.

Wasted Food and Supplies

Producing for more guests than actually show up creates unnecessary costs.

Running Out of Food on the Day

Underestimating the number of confirmed guests can hurt your client's experience.

Features

All of This Is Already Included

Email Invitation With One-Tap RSVP

By email or a link to your branded guest page: guests reply Going, Not going or Maybe with one tap. Email is always free.

Live Guest Count

Going (with plus-ones), not going, maybe and pending, updated with every reply.

Manage Multiple Events

All your events in one account, with search, a number for each event and alerts for what needs attention today.

Team With Access Profiles

Administration, Operations and Reception: everyone on your team sees only what they need.

Guest List Import and Export

Import your guest spreadsheet and export the list to Excel or PDF with your company's logo.

Data Protection

Consent recorded, an opt-out from messages and contact details masked at reception.

Automatic Reminders

Resends to pending guests, “coming up soon” and “get ready”, on the day and at the time you choose.

Floor Plan and Seating

Lay out the room, seat confirmed guests while keeping groups together and print the floor plan in A3.

Check-in With No Line

Check-in from a phone, by name or QR code, with each guest's table on screen.

Guest Page With Your Brand

Your company's logo, directions, a countdown, the entry QR code and the guest's table.

Host Page

Your client follows the RSVPs, adds guests and uploads files without calling you.

Satisfaction Survey

Sent automatically after the event, with NPS, comments and approved testimonials.

Why It Works

Built to Be Fast and Easy to Use

The platform was designed so any guest can RSVP effortlessly, and any organizer can set up an event in minutes.

Easy for guests to RSVP

One tap, from any device

A clear tracking dashboard

Frequently Asked Questions

Questions From Venues and Caterers

1. Does RSVPito help forecast the headcount?

Yes, the dashboard shows in real time how many guests have confirmed.

2. Can I use RSVPito for several events in the same week?

Yes, each event is managed separately, with its own report.

3. Can my client follow the RSVPs too?

Yes. On the host page, your client logs in with an access code, follows the RSVPs, adds guests and uploads the artwork and photos, without calling your team.

4. Can I export the final list of confirmed guests before the event?

Yes, you can export it at any time before the event date.

5. Does it work for weddings, birthdays and graduations?

Yes, the platform works for any type of event your venue or catering company handles.

6. Can I limit how many plus-ones each guest brings?

Yes. You set a plus-one limit for the event and, if you want, a separate limit for each guest (one can bring 3, another just 1, another none). There's no fixed limit.

7. Can I manage seating and reception with RSVPito?

Yes. The floor plan can be saved as a template and reused for every event; the system seats confirmed guests while keeping groups together. On the day, reception checks people in from a phone and sees each guest's table.

8. Can I find out dietary restrictions before the event?

Yes. Each guest (and each plus-one) answers your questions right after confirming, and you get a summary ready for the kitchen: how many vegetarians, gluten-free, allergies and so on.